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annual action plan 2007-2008 COSHOCTON COUNTY BOARD OF MENTAL RETARDATION AND DEVELOPMENTAL DISABILITIES ANNUAL ACTION PLAN 2007-2008 SECTION II. ORGANIZATION CHART SECTION III. GOALS AND OBJECTIVES SECTION IV. ADMINISTRATIVE PERSONNEL SECTION V. PUBLIC ACCESS TO ADMINISTRATIVE OFFICES SECTION VII. ADDRESSING SERVICE NEEDS SECTION VIII. FAMILY RESOURCE SERVICES SECTION IX. FINANCIAL INFORMATION The Mission Statement for the Coshocton County Board of Mental Retardation and Developmental Disabilities was adopted by the Board on April 12, 2007. The mission and purpose of the Coshocton County Board of Mental Retardation and Developmental Disabilities is to embrace individuals with disabilities and incorporate them into the community. SECTION II. ORGANIZATIONAL CHART SECTION III. GOALS AND OBJECTIVES CCBMRDD Strategic Plan S1 . The community, facilitated by the County Board , will increase engagement with all services provided by the County Board as measured by internal and externals sources of review.
S2. County Board employees will increase knowledge and use of process improvement techniques as measured by performance excellence criteria.
S3. The County Board will improve efficiency and effectiveness of program operations as measured by performance excellence criteria.
CCBMRDD Annual Plan A1. To continue to address Fiscal Stability.
A2. To find efficient and effective use of technology to align the program
A3. Expand Stakeholder Advocacy Alternatives
A4. Continue with Development of the Quality Framework
SECTION IV. ADMINISTRATIVE PERSONNEL Heather B. Kendall is the Superintendent and is responsible for the operation of the program, fiscal accountability, reports to the Board, supervises EI personnel, supervises all management staff and works collaboratively with all stakeholders at the state and community levels. Her office is located at Hopewell School in the Administrative Offices. Jill Lahna is the Business Manager. She reports to the Superintendent. She oversees all fiscal aspects of the board and coordinates with MEORC regarding residential budgets. She is also the Family Support Coordinator, HIPPA Privacy officer, EEO Officer and HR Director. She directly supervises three Administrative Assistants. Her office is located at Hopewell School in the Administrative Offices. Bob Nicholson is the Community Services Manager. He reports to the Superintendent. He oversees the Service and Support Department as well as collaborates with the offices of MEORC (Residential and MUI) and the community for all persons who qualify for MRDD services. He provides direction for the Coshocton Community Housing Non-Profit Board. His office is located at Hopewell School in the Service and Support Offices. Management Staff: Currently the Board chooses to not hire an Adult Services Director. This is under the auspices of the superintendent. Angela Richcreek is the Community Employment Manager. She reports to the Superintendent. She manages job placement and collaborative employment efforts in the community. She is also responsible for the Pathways II and WIA grants as well as CARF accreditation. Her office is located at Hopewell Industries. Diane Williams is the Habilitation Manager. She reports to the Superintendent. She manages the day to day operations of both Day Habilitation and Production in conjunction with the HWI, Inc. non-profit. Her office is located at Hopewell Industries. Holly Rine is the Children Services Director. She reports to the Superintendent. She coordinates with Early Intervention and Help Me Grow. She supervises school staff and collaborates in the community for all children who qualify for MRDD services. Her office is located at Hopewell School . Tami Brenneman is the Early Intervention Manager. She reports to the Superintendent. She oversees the EI program as well as collaborative efforts on behalf of young children in the community with HMG and other entities. Her office is located at Hopewell School . Martha Richardson is the Service and Support Manager. She reports to the Superintendent. She directly supervises the Services and Support Staff and manages the functions of the department. Her office is located at Hopewell School . Mike Housholder is the Transportation/Safety/Maintenance Supervisor. He reports to the Superintendent. He oversees all building and ground issues for the program as well as all aspects of transportation. His office is located at Hopewell School . Debbie Croft is the Therapy Services Manager. She reports directly to the Superintendent. She oversees all aspects of therapy in the program. Her office is located at Hopewell School . Connie Roberts is the Speech Therapy Manager. She reports directly to the Superintendent. She oversees all speech aspects of the program as well as collaborative efforts in the community on behalf of individuals with disabilities. Her office is located at Hopewell School . Nikki Markel is the Director of Recreation. She reports directly to the Superintendent. She oversees and coordinates all community recreation programs including Special Olympics and travel for individuals served. Her office is located at Hopewell School . The Administrative Office is located at 23720 Airport Road , Coshocton , Ohio and is open to the public Monday through Friday 7:30 a.m. to 4:00 p.m. Offices are closed on legal holidays. A copy of the calendar of operations is available upon request or can be obtained on the CCBMRDD website-www.coshmrdd.org. 2008 SURVEY RESULTS: SECTION VII. ADDRESSING SERVICE NEEDS Each person who rec ei ves any type of services from the Coshocton County Board of MRDD will be assigned a Service and Support Coordinator based on the family need and request. All waiver recipients will be assigned a Service and Support Coordinator. The Business Manager is the coordinator of Family Resources. All referrals for Family Resources are made to her. Monitoring will be provided by the Service and Support Coordinator and Management Staff by completing documentation reviews, conducting interviews with the individual, family, guardian, parent/teacher conferences, participation in the team process and data collection. The Service and Support Coordinators will help families access health care concerns and assist in making referrals to appropriate health care providers. Service and Support Coordinators will provide 24-hour crisis intervention through an on call system. A Service and Support Coordinator is on call during all off-hours of program operation including weekends and holidays. Immediate services will be provided to meet any health and welfare issue or to respond to possible abuse or neglect. Service and Support will review any reports of Major Unusual Incidents (MUI) and report them to the Superintendent and to the Ohio Department of MRDD. The office of Service and Support will refer cases of alleged abuse or neglect to the MEORC MUI investigator and will also follow up on any MUI. The Director of Children's Programs will follow guidelines through Ohio Department of Education for individual classrooms in regard to teacher/student ratios. The ratio for Early Intervention Specialist for the coming year will be 1 to 40. Children who are determined to be at biological risk, environmental risk or who no longer qualify for MRDD services will be referred to the Help Me Grow office for service in another system. When a referral is made for service, all appropriate regulations will be followed as well as a COEDI/OEDI eligibility determination. If an individual is eligible for services, a plan will be developed based on family request and individual need. If a person is not eligible, he/she will be notified, given appeal rights and if desired referred to other appropriate agencies. If a person qualifies for services it will be without regard to income. The CCBMRDD will use various means to inform the public the availability of services including local media (TV, Radio and Newspaper), speaking to public organizations, churches, participation on local boards and service organizations, county fair and various community events. The staff will work with other community groups such as Help Me Grow, Family and Children First Council, Coordinated Transportation System and any other agency and/or system to promote people with disabilities. Waiting Lists Currently the board has waiting lists in the area of Residential Services. We are able to serve persons in all other service areas at this time. The following list is a refection of those waiting for particular services: Individual Options Waiver 51 Level One Waiver 19 It should be noted that some of the individuals on the waiting lists are currently rec ei ving services through other state programs but have requested a different service. Also, a number of people are duplicated on the lists.
SECTION VIII. FAMILY SUPPORT SERVICES (FSS) In 2007, 6 families used the Family Support Program and 53 families used the FSS dollars as th ei r waiver match as per Board policy. Each family rec ei ves $500 per year and families with more than one eligible individual will rec ei ve $750 per year. We do not anticipate that the number of eligible families will increase during the plan period. We will not use more than twenty-five per cent of the total allocated funds for emergencies To access Family Support Services funds, a family must complete an application that is approved by the FSS coordinator. The FSS coordinator will approve and inform families of the availability of funds. It is the decision of the board to provide limited FSS to a broad base of families versus comprehensive FSS funding to relatively few families who have extensive needs. Brochures are available in the Administrative Office and information is also available on our web-site. SECTION IX. Financial Information
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